E-SOFT SECURITY · Mika Teknoloji

Guard tours: was the round completed, and how long did it take?

The guard scans the QR tag at each checkpoint with a phone. The software compares the round with its scheduled times, calculates the time between checkpoints and flags rounds that are unusually fast or slow. This is a time-based alert; the final call rests with the supervisor.

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QR CheckpointsRound SchedulePaceReports

Screens are taken from the software, shown in Turkish; names, times, figures and pace ratings are sample data.

Round assessment: duration comparison of two rounds, with round rows below

From checkpoint to report

1. QR checkpoint set-up
2. Scan by phone
3. Round and time check
4. Report and rating

From the patrol logbook to a pace report

Logbook and manual checks

Round times are written in a logbook by hand
Missed checkpoints are noticed only later
A signature does not prove the checkpoint was visited
Incident notes stay on a separate sheet

With E-SOFT SECURITY

Every scan is logged with its time
Missed checkpoints appear in the daily summary
Unusually fast or slow rounds are flagged
Incidents are reported with a photo and location

PACE ANALYSIS

The software assesses the pace of each round using timing data

Average time between checkpoints, checkpoints per hour and the share of rapid scans are calculated for every round. A gap of more than 90 minutes starts a new round. The scan sequence is replayed step by step on a diagram; it is not a GPS track.

Patrol route replay: scan sequence, status messages and pace analysis

Four ratings, four thresholds

Pace rating	Time between checkpoints
Suspicious — unusually fast	Average under 1.2 minutes, or at least 60% of scans within one minute.
Hurried — fast pace	Average between 1.2 and 3 minutes.
Steady pace	Average between 3 and 10 minutes.
Slow / cautious	Average over 10 minutes.

ROUND SET-UP

Which checkpoint, in what order, at what time?

Each round has its own checkpoints and times. Early and late tolerances and the minimum and maximum round duration are stored with the round, and checkpoints can be required in a fixed order.

Checkpoint and time counts appear in the round list
Separate rounds can be set up for each zone

List of round checkpoints and round times

SHIFT SCHEDULE

Which round runs on which day?

A fixed schedule assigns rounds to each day of the week; a rotating schedule takes a cycle length and start date. Rotating duty patterns are planned on the same screen.

Guard → Shift → Round link
A day left blank counts as leave and sends no alerts

Weekly shift schedule with rounds assigned to days

DAILY SUMMARY

How many of tonight's planned checkpoints have been scanned?

Active patrols, checkpoint and round counts and the completion rate are visible as soon as you log in. Planned, scanned and missed checkpoints and the hourly breakdown sit on the same dashboard.

Checkpoint and time percentages are calculated separately
Reports and settings open straight from the dashboard

REPORTS

The same eight checkpoints: one round in 33 minutes, another in 3

Scans are grouped into rounds; each round's start, end, duration and pace rating appear below its rows. A 33-minute round and a 3-minute round sit side by side in the report.

Export the list to Excel (.xlsx)
Lists can be printed

Round report: two guards' scan times at the same checkpoints, round durations and ratings

Report screens

Check-ins and check-outs

Patrol check-ins
Checkpoint check-ins
Incident log
Zone patrol report

Multi-view and rounds

Multi-patrol
Multi-checkpoint
Multi-incident
Round report
Behaviour assessment

Record details

Guard and scan photo
Incident photo
Location
Duration, incident and note columns

MOBILE

A phone for the guard, live round status for the supervisor

QR scanning

The guard scans the checkpoint tag with the camera; each scan is logged with its checkpoint and time.

Tasks and alarms

The round task summary is shown on the phone; round alarms arrive as a notification, sound and vibration.

Incident reporting

Write a note, attach a photo and send it with the location.

Supervisor view

Each round is shown as completed, partially completed or not completed.

Zones, checkpoints and rounds are set up together during installation

Zones

The site is divided into blocks and areas.

Guards

Each guard is given a patrol card, mobile access and a zone.

Checkpoints and QR

Checkpoints are added, and their QR codes are generated and printed.

Rounds and alarms

Patrol, card number, phone and active hours are set.

DATA PROTECTION

Scan records are personal data; your organisation is responsible for retaining them

The privacy notice, legal basis, retention period and deletion process are the data controller's responsibility. Employees must be told clearly and in advance that their rounds are monitored through scan records.

Scan record

Person, checkpoint, date and time are stored.

Location

Scan and incident records may include a location.

Photo

Photos can be attached to scan and incident records.

Retention and deletion

Retention and deletion follow your organisation's own procedure.

What's in the software?

Set-up

Zone set-up
Guard set-up
Round checkpoints and times
Fixed and rotating shifts
Alarm set-up

Monitoring

Pace analysis
Behaviour assessment
Early and late tolerance
Scan order check
Patrol route replay

Mobile

QR scanning
Round task summary
Round alarms
Incident reporting
Live round status for supervisors

Reports

Patrol, checkpoint and incident reports
Round report
Unchecked checkpoints
Excel (.xlsx) and printing
Scan and incident photos

Guard tour tracking FAQ

How does the guard tour system work?

QR tags are placed at the checkpoints and the guard scans them with a phone during the round. Every scan is logged with the checkpoint, time and person, and the software compares the round with its scheduled times and tolerances.

How is an unusually fast round flagged?

The software looks at the time between checkpoints and the share of scans made within one minute, then rates the round as suspicious, hurried, steady or slow. This is a time-based alert; the final call rests with the supervisor.

How are round times and tolerances set?

The round set-up holds the checkpoints, times, early and late tolerances and the minimum and maximum duration. If checkpoints must be scanned in order, the round is marked as sequential.

Does it work with rotating shifts?

Yes. A fixed schedule assigns rounds by weekday and a rotating schedule by cycle length. A day left blank counts as leave.

Is the route replay a GPS track?

No. The scan sequence is replayed step by step on a diagram; it is not a GPS track.

What does a guard do if they see an incident?

They write a note in the mobile app, attach a photo and send it with the location. The incident appears in the reports alongside the scan records.

Where does the supervisor follow the rounds?

The mobile supervisor view shows each round as Completed, Partial or Not done. The management dashboard tracks planned, scanned and missed checkpoints.

How are the QR tags prepared?

A checkpoint is added in the mobile app, its QR code is generated and printed. Tag positions and numbers are agreed together during installation.

Can reports be exported to Excel?

Yes. Web reports export as Excel (.xlsx) files and can be printed.

Are scan records personal data?

Yes. The privacy notice, legal basis, retention and deletion are the responsibility of your organisation as the data controller.

Sales and support

E-SOFT SECURITY is a product of Mika Teknoloji Kontrol Sistemleri.

Phone

+90 546 712 22 96

Email

info@mikateknoloji.com

Address

Perpa Trade Centre, Block A, Floors 4–5, No. 0158, 34384 Şişli, Istanbul, Türkiye

Office hours

Monday to Friday, 09:00–18:00 (TRT)

Screens are taken from the software, shown in Turkish; names, times, figures and pace ratings are sample data. Personal data: Privacy notice.