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E-SOFT PDKS · Mika Teknoloji

Time and attendance software and staff tracking in one place

Clock-ins, shifts, leave and overtime are kept in one program, and timesheets are calculated from these records. Card reader and QR code records appear in a single list. Managers use it on the desktop; staff use it on their phones.

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  • 18years of experience
  • 15,000+desktop installations
  • 650+companies in the cloud
TimesheetsShiftsLeaveOvertimeMobile
Real screens shown in Turkish, with test-company data.

From clock-in to payroll preparation

  1. 1. Clock-in record
  2. 2. Shift and leave rules
  3. 3. Timesheets and overtime
  4. 4. Payroll preparation

From scattered records to one attendance screen

Scattered records

  • Timesheets in a separate file
  • Leave requests on paper
  • Device records kept elsewhere
  • Manual totals at month end

With E-SOFT PDKS

  • Clock-ins in a single list
  • Timesheets calculated from the records
  • Leave and overtime requests from the phone
  • Reports export to Excel
ONE PROGRAM

All staff information in one program

  • Staff records are kept in one place, and each user sees only the screens they are authorised to use.

  • Clock-ins, leave, shifts and timesheets are managed from the same program; managers work on the desktop, staff on their phones.

Go to the clock-in screen
CLOCK-INS

Who arrived when, and who left when?

Date, clock-in, clock-out and status appear on the same row. Late arrivals, early leavers and absences stand out without waiting for month end. Each user chooses which columns to show.

  • Absent staff appear in the list
  • Column filters
  • Export the list to Excel (.xlsx)
QR attendanceHow is a clock-in recorded with QR?
E-SOFT PDKS clock-in records
TIMESHEETS

Every day of the month on one sheet

Shifts, leave and daily records are checked on the sheet, and the monthly timesheet is calculated from them. Once checked, the period is locked for the selected staff and locked records cannot be changed. If a correction is needed, the lock is lifted.

  • Overtime is split out by the rule you choose
  • Optional 45-hour weekly rule (Turkish labour law)
  • Timesheets export to Excel
Timesheet softwareOvertime calculation
E-SOFT PDKS monthly timesheet
SHIFTS

Shift planning and approval on one screen

Plans are drawn up per person and per day and sent to an approver, who approves, rejects or asks for changes. Staff see their own shifts in the mobile app.

  • A plan for each person in the chosen period
  • Approved plans can be locked
Shift tracking softwareHow is a shift plan prepared?
E-SOFT PDKS monthly shift plan
LEAVE AND OVERTIME

Requests from the phone, approvals on one screen

Staff enter the leave type, dates and number of days on their phone and submit the request. Managers see pending requests and approve or reject them. The admin panel has separate Leave Requests and Overtime Requests screens.

  • Leave type, dates and number of days
  • Overtime requests from the phone too
E-SOFT PDKS pending leave requests
PAYROLL PREPARATION

Payroll data is prepared from the records

Day and hour totals from the timesheet carry over to the payroll summary. Earnings and deductions are itemised line by line, and amounts paid by bank transfer and in cash appear in the same summary.

  • Days, hours and pay
  • Bank and cash payments
How are timesheets kept?
E-SOFT PDKS payroll summary
HORIZONTAL REPORT

Your chosen period on one screen: people in rows, days in columns

Rapor Nebula lays out your chosen date range as a horizontal table. Each employee's daily clock-in, clock-out and working time are shown across a single row, with absence, weekly rest days and leave marked in their own colours.

  • Filter by department, section, shift, shuttle route or custom code
  • Excel and PDF output
E-SOFT PDKS horizontal work report

Report types in the software

Attendance and timesheets

  • Work report
  • Roll call
  • Muster report
  • Late and early
  • Monthly attendance
  • Staff attendance record

Shifts and overtime

  • Overtime report
  • Shift report
  • Over 45 hours
  • 45-hour balancing
  • Break report

Leave, payroll and management

  • Leave report
  • Annual leave
  • Annual shortfall and overtime
  • Shortfall offset
  • Meals, travel, pay
  • Staff turnover
  • Luca accounting report

Time and attendance in your pocket

Staff and managers use the same app.

E-SOFT PDKS staff clock-in history
Clock-in history
E-SOFT PDKS manager summary
Manager summary
E-SOFT PDKS pending requests
Pending requests
E-SOFT PDKS staff shift screen
My shifts
DATA PROTECTION

Clock-ins by card and QR, with no biometric data

Türkiye's Personal Data Protection Board, in Principle Decision No. 2026/921, found that processing biometric data to track working time is not proportionate, and that explicit consent alone does not make it lawful. That is why we install E-SOFT PDKS with card readers and QR codes.

Card reader

Staff present their card to the reader and the record is transferred to the software.

QR scan

Staff scan the QR code at the workplace with the app on their phone.

QR in the app

The app verifies the location and shows a QR code for 30 seconds for the reader to scan.

Location

Location is added to mobile records. A setting can hide it in reports.

On request: fingerprint and face recognition devices

In line with the Board's Principle Decision No. 2026/921, we do not recommend biometric methods for tracking working time. We install E-SOFT PDKS with card readers or QR, and offer fingerprint and face recognition only for purposes other than working-time tracking, once the data controller has separately assessed the purpose, necessity and legal requirements.

For example, at high-security sites where alternatives fall short, access to critical areas can be assessed separately (Board announcement).

Fingerprint devicesFace recognition devices
System requirements
  • Admin panelOpens in a web browser.
  • Mobile appInstalled on staff and manager phones.
  • Clocking pointCard reader or QR code.
  • Number of devicesConfirmed in the quote, based on your number of entrances.

What's in the software?

Staff

  • Staff records
  • Staff requests
  • Departments, sections and job titles
  • Projects and shuttle routes
  • Custom codes
  • Reasons for leaving

Shifts and timesheets

  • Shift planning
  • Timesheet processing
  • Public holiday planning
  • Break tracking and deduction rules
  • 45-hour balancing report
  • Advanced reports

Leave, overtime and payments

  • Leave types
  • Overtime requests
  • Annual leave report
  • Advances and earnings
  • Bulk advances and earnings
  • Payroll fields

Devices and controllers

  • Attendance device set-up
  • Device settings
  • Nebula device management
  • Controller set-up
  • Sending staff to controllers
  • Mobile app

Selected installations

More than 15,000 desktop installations over 18 years, and more than 650 companies in the cloud today.

OrganisationSectorModules in use
LufianTextiles and fashionWebPDKS, QR attendance, shift management
Koluman MercedesAutomotiveTime and attendance, turnstiles, security control
Antalya City HospitalHealthcareTime and attendance, X-ray scanner and security control
Adore MobilyaFurniture and interiorsMobile attendance, shift management and planning

All references

Time and attendance FAQ

What is PDKS?

PDKS is the Turkish term for a staff time and attendance system. It records when staff arrive at and leave the workplace using a card reader or QR code, and shifts, overtime, leave and the monthly timesheet are calculated from these records.

Do fingerprint and face recognition comply with KVKK, Türkiye's data protection law?

Under the Board's Principle Decision No. 2026/921, processing biometric data to track working time is not considered proportionate, and explicit consent alone does not make it lawful. We set up working-time tracking with card readers and QR. If you are considering biometric devices for critical-area security, make that decision with your legal adviser.

How are timesheets calculated?

The calculation runs in three steps: records are transferred from the devices, entries are reviewed, and the monthly timesheet is calculated. Overtime is split out by the rule you choose for the work group; if the weekly 45-hour rule is on, time above 45 hours counts as overtime. Checked months are locked.

Can shifts be planned?

Yes. A shift plan is drawn up per person and per day for the chosen period and sent to an approver, who approves, rejects or asks for changes. Approved plans can be locked. Staff see their shifts in the mobile app.

Can staff clock in with their mobile phone?

Yes. Staff scan the QR code at the workplace with the mobile app, or show the QR code in the app to the reader at the workplace. Location is added to mobile records, and a setting can hide it in reports.

Where do staff submit leave and overtime requests?

Staff submit leave and overtime requests from the mobile app. Requests are approved on the Leave Requests and Overtime Requests screens in the admin panel.

Can reports be exported to Excel?

Yes. Timesheets and reports download as Excel (.xlsx) files.

Can corrections be made after a month is locked?

Locked records cannot be changed. If a correction is needed, an authorised user unlocks the selected staff, the record is edited and the period is locked again.

How do I access the admin panel?

The admin panel opens in a web browser. Staff and managers use the mobile app on their phones.

What should I prepare for a demo?

Just tell us your headcount, shift pattern, number of entrances and any devices you already use. We prepare the demo and quote from that.

Sales and support

E-SOFT PDKS is a product of Mika Teknoloji Kontrol Sistemleri.

Phone

+90 546 712 22 96

Email

info@mikateknoloji.com

Address

Perpa Trade Centre, Block A, Floors 4–5, No. 0158, 34384 Şişli, Istanbul, Türkiye

Office hours

Monday to Friday, 09:00–18:00 (TRT)

Screens show the software's own interface in Turkish and were captured using records from a test company. Personal data: Privacy notice.

Let's try it with your own setup

Tell us your headcount and shift pattern, and we will put together a demo and a quote with you.

Request a Demo +90 546 712 22 96